An office move can be a major disruption with a maze of changes to navigate. Maintaining employee productivity, controlling inventory and controlling costs are even more difficult than usual in times of change and uncertainty. But the relocation of offices should not be a nightmare.
Follow these 5 easy moving tips to turn your next dream into reality:
Consult the pros early
Start by contacting the moving companies you have selected, even if all the details of your move are not yet settled. A professional mover will be able to inform you of important items to consider when preparing a RFP / RFQ, to notify you of any potential problems that you may encounter and to offer others. useful tips. The right partner will continue to work with you throughout the process.
Streamline the quote process
It helps provide prospective moving companies with inventory estimates so they can provide you with the best plan and the most accurate quote. In some cases, it is advisable to invite all competitors to walk around your school at the same time. It’s an effective way to ensure everyone gets the same information at the same time, making it easier for you and your team to compare proposals.
Rental based on value, not the price
“Poor bitterness persists long after the sweetness of a low price has been forgotten” – Benjamin Franklin.
While pricing is always a key factor in selecting a supplier, be sure to consider aspects such as experience, technology, testimonials, and the breadth of service. What you plan to save can end up costing you more in delays, damages, or extra expenses. Long before the day of the move arrives, you will reap the benefits of choosing a strategic partner and not just the cheapest option.
Keep staff in the loop
The success of your move depends almost as much on your team as on the team of office movers you hire. Let employees know what’s going on, when and what their roles are. Set clear expectations for staff participation in packaging and labeling to avoid confusion and duplication. Recruit a person from each department to represent the staff at meetings and provide information and schedules. This essential preparation and communication separate successful movements from near-disasters.
Being present and responsible
Be available on the day of the move to answer questions in the field and offer guidance as needed. For all the planning going forward, there will always be unique challenges and changes along the way. In these situations, you can overcome all obstacles in a timely and appropriate manner.
The bottom line on office moving tips
Facility managers can have a positive impact on resettlement projects well before the physical move. Everything is in the planning. Find the right partner and you will already be well on your way to a successful move.